Steward Applications Now Open for 2018

Thank you for taking the time to look at our website and in particular the get involved section.

Also, a big thank you to those who have volunteered in previous years, which has helped our festival to be the great success it is.

The festival relies on volunteers and just would not be possible without your help. Stewarding is great fun and definitely not all work! If you’ve not done it before why not give it a try in 2018.  It is a great opportunity to make new friends and feel part of a team.

There are three categories of steward:-

Weekend Event Stewards

It’s great fun to be really involved with the event and stewarding allows you to do this. Although you are expected to work about 15 hours spread over the duration of the festival this still gives plenty of time, with your full weekend pass, to enjoy what is going on. If you are thinking about coming along on your own, you will always be working as part of a team and stewards camping is all together in a separate secure zone. So why not give it a go?

Event Stewards work over the Event. Your shifts would include working 3 days of 5 hrs, (or 2 shifts per day of 2.5hrs) or you can work longer and reduce the number of days required to work (e.g 2 x 7.5hrs). The duties for the Event Stewards start on Thursday 7th June to Sunday 10th June.


The duties of the Events Stewards are as follows:-

Performance Venues – all music venues including main marquee, second marquee, bar, children’s tent and workshops

General Site /Craft Tent/Gates/campsites – this includes litter picking, gate access control, traffic control, fire monitoring, fire evacuation duties, and general cleaning

Box Office / Main Control / Artist Liaison – all duties involve administration and customer services.

Town Centre – this involves a parade on the Saturday and the offsite venues.

Team Leader – this is the person who is responsible for a Venue or area

Take-Down Stewards

This is the team that takes down the tents and equipment after the Event. The work starts on the Sunday evening around 5pm and continues on Monday and can also extend into Tuesday 12th. These stewards are required to pay a bond of £75 that will be returned on completion of the work.

Set-Up Stewards  – **Now full for 2018***

We have a full complement of set-up stewards for 2018, so please consider the other two teams.  The set-up team work prior to the eEvent to help with the set-up. You do need to be available four days between the 4th June – 8th June. The team work approximately 9am until 5pm each day (8th will only be until midday).   We provide tea, coffee and lunch. Volunteers do need to be mobile and physically fit to carry out this work.


Please note applications are processed on a first come first served basis – SO GET YOUR FORM IN QUICKLY.


How to apply:

You must be 18 years or over. There are links to all three application forms below.  Please make sure you complete the correct application.  We do need a photo for ID purposes but this can be submitted later.

Please click the links below for the relevant forms:

Set-Up Stewards Application Form

Event Steward Application Form

Take-Down Steward Application Form

Please read full Stewards-Terms-and-Conditions-2018 before filling in your application form.



Southwell Festival